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Business Support Assistant
Posted: 10 Oct 2016 08:40
Deadline: 24 Oct 2016
Category: Administrative
Location: Africa , Uganda , Kampala
Employment: Full-Time
Experience: From 4 year(s)
Education: Bachelor
Salary: Negotiable
About Company: In emergencies, we get food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After the cause of an emergency has passed, we use food to help communities rebuild their shattered lives
Phone: +39-06-65131
Contact name: WFP
File: Download
•	Diploma in Secretarial studies, Business studies, Business Administration or related field obtained from a recognized institution;
•	At least four (4) years of relevant working experience in secretarial work or general administrative duties;
•	Possession of  experience working in hard to reach areas;
•	Proficiency in both oral and written English is essential;
•	Good knowledge of Ms Office.
•	Prepare quarterly inventory reports for the WFP property at the Field-Office;
•	Monitor use of Field Office stationery and prepare quarterly requests for stationery;
•	Set up, classify and maintain files in liaison with the administration unit at Country Office;
•	Draft correspondence related or Field - Office official matters;
•	Organize staff weekly meetings, prepare minutes and circulate them to all staff;
•	Supervise drivers and other support staff at the Kaabong Field-Office;
•	Co-ordinate with Programme Associate and Senior Logistics Assistant in the preparation of weekly and monthly travel work plans; make travel arrangements for staff by allocating drivers as per the weekly plans in liaison with the drivers/or their focal person;
•	Prepare and submit transport related reports; request for repairs, monthly kilometre readings and vehicle service reports to transport section at head office;
•	Manage Petty Cash and Sub imprest disbursements; 
•	Prepare budgets for the Field Office and its variance analysis; 
•	Prepare all payments vouchers required for any financial transactions in a timely manner;
•	Prepare financial submissions and follow up replenishment at the Country Office level;
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