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ADMINISTRATION ASSISTANT (RECEPTIONIST)
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Posted: 04 Oct 2016 07:42
Deadline: 12 Oct 2016
Category: Administrative
Location: Africa , Kenya , Nairobi
Employment: Full-Time
Education: Diploma
Salary: Negotiable
Employer: LVCT HEALTH
About Company: LVCT Health is an indigenous Kenyan non-governmental and not-for-profit organization established in 2001. We are driving Kenya towards HIV prevention, with an ultimate goal of reducing HIV infections to zero. We offer integrated HIV services through development of models that are scaled up to the national models.
Email: enquiries@lvcthealth.org
Phone: +25420 2646692
Contact name: MD
File: Download
Requirements
 A diploma/degree in Business Administration, Secretarial studies or a related course
 Minimum 2 years’ experience in a similar role
 Good Public relations and communication skills
 Ability to listen, be flexible and to multitask
Conditions
N/A
Responsibilities
 Serve as the face of the organisation at the front office
 Manage all incoming and outgoing mails, both physical and electronic and directing them to the appropriate persons in a timely fashion.
 Sort and post or otherwise ensure delivery of outgoing mails in a timely manner.
 Deal with enquiries and correspondence; routing to the relevant/ appropriate member of staff
 Oversee maintenance of general cleanliness
 Ensure appropriate hospitality is accorded to visitors and partners visiting the office
 Co- ordinate all travel arrangements and logistics for the organization –bookings, transportation etc
 Ensure that the office space, fixtures and furniture are in good condition and report any anomalies to the Head of management or any designated supervisor
 Package, label and dispatch all the parcels to respective regions
 Receive, record and distribute all the parcels to respective offices
 Maintain office machines i.e. the telephone system and the photocopier
 Providing support to meetings by taking minutes and organizing for venues and refreshments
 Record keeping and filing documents
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